Are you well organized?
How do you know for sure?
“By failing to prepare, you are preparing to fail.”
– Benjamin Franklin
Organizing is the process of synchronizing all the human, physical and financial resources for which you are responsible. All three resources are critical to consistently producing excellent results. Organizing also defines the role positions, the jobs related and the co-ordination between authority and responsibility.
What are the Top 10 Things you should do when starting a new position?
Getting organized means getting your stuff together; know what you have, know where it’s located, and how to retrieve it quickly. As a new Leader, this is your first task when you arrive. Know who your people are and what they’re doing. Do you have what your unit needs to do the job? Do you know what’s going on and what’s coming up. Ask for:
- A list of all people in your charge. Learn their names.
- A structure diagram showing who reports to who
- A listing of everything for which your unit is responsible
- Any keys, combinations or passwords that are part of the job
- Support getting your email and voice mail systems functional, ASAP!
- Any documents, supplies or equipment that pertain to your job
- A one hour lunch with each Direct Report to get to know them (Yes, you pay)
- A listing of all recurring events (weekly, monthly, quarterly, semi-annual and annual)
- A verbal update on any unresolved issues, changes and assignments (both accepted and made)
- An office call with all Line and Staff Leaders in your organization to get to know them
Note: If possible, within the first 30 days, arrange a 2 day Team Building Session for you, your Direct reports, and their Direct Reports.
Also, refrain from asking for or receiving opinions or commentary on the past performance of anyone in your unit. You don’t want to prejudge anyone. Let everyone start out fresh without any preconceived prejudice (good or bad).
What’s the BEST Structure for your unit?
Have you ever arrived at a new position and found that the current structure was not the best for your needs?
Span of Control is the number of Direct Reports you can effectively lead while consistently producing excellent results and improving your team. Also, review the organizational chart for both your organization and your unit showing all the positions and the members who fill them.
Normally, you’ll have the authority to restructure your unit to meet the needs of your unit – with your Leader’s approval. Advanced communications equipment can increase Span of Control. It’s your call. Use whatever works best for your unit. However, if you find yourself struggling to consistently produce excellent results or to improve your team, you may want to assess your Span of Control. In each unit, recognize that the leadership challenges are different depending on your level within the organization.
To be continued: You can learn more about this critical core competency of effectiveness, and how it can help enhance your career, by add this volume from The Effectiveness Guide to your professional library, today!
YOUR GUIDE TO BETTER ORGANIZING
Here you’ll learn:
Chapter 2: Enhancing Employee Transition
Chapter 3: Effectiveness, Efficiency, and Consistency
Chapter 4: What’s Most Important to Leaders?
Chapter 5: Caring for the Team
Chapter 6: Creating Focus and Priority
Chapter 7: Tracking all the Moving Parts
Chapter 8: Maximizing your Systems
Chapter 9: Measuring Business Processes
Chapter 10: Creating a Band of Excellence
Chapter 11: Maximizing Time Available
Chapter 12: Before Making Improvements
Chapter 13: Recognizing and Exploiting Opportunities
Chapter 14: Enhancing Customer Service
You now have the chance to enhance your career by learning how to become more effective tomorrow than you are today.
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Here’s what you’ll learn:
CHAPTER 1: WHAT MAKES A LEADER EFFECTIVE?
CHAPTER 2: BY BECOMING A BETTER DELEGATOR
CHAPTER 3: BY BECOMING A BETTER PLANNER
CHAPTER 4: BY BECOMING A BETTER ORGANIZER
CHAPTER 5: BY BECOMING A BETTER COMMUNICATOR
CHAPTER 6: BY BECOMING A BETTER PROBLEM SOLVER
CHAPTER 7: BY ENHANCING YOUR AWARENESS
CHAPTER 8: BY BECOMING A BETTER TRAINER
CHAPTER 9: BY ENHANCING YOUR ABILITY TO MOTIVATE
CHAPTER 10: BY ENHANCING YOUR CHARACTER
APPENDIX A: PLAN OF ACTION EXAMPLE
APPENDIX B: REAL WORLD PROBLEM SOLVING EXAMPLE
APPENDIX C: ADVANCE PROBLEM SOLVING WITH VUCA
APPENDIX D: CAREER ADVICE
APPENDIX E: CREATING MISSION AND VISION STATEMENTS
The Effectiveness Guide will be the best investment you’ll ever make in your career.
Also, if you feel this information could help someone else, please take a few moments to let them know. If it turns out to make a difference in their life, they’ll be forever grateful to you – as will I.
Let’s make a difference together – one person at a time!
All the best!
Founder of TheCAREERMaker.com
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The 9 Core Competencies of Effectiveness