Have you delegated ALL your assigned duties
to your Direct Report? Why not?
“When in doubt, mumble; when in trouble, delegate; when in charge, ponder.”
– James H. Boren
Delegating is the process of granting or transferring authority from one person (the Delegator) to another (the Delegatee) to do something (the Assignment). This empowers the Delegatee to act independently with appropriate resources to accomplish the assignment. The Delegator remains responsible for the Delegatee’s acts or omissions in carrying out the purpose of the assignment. The Delegator doesn’t have to be a superior. Delegator’s are often peers, friends, your spouse, a vendor or supplier, or a Direct Report.
As a Leader, delegating is critical to your success because you can’t do everything. Develop, nurture, and use others as a resource to act on your behalf. Even though you still remain totally responsible for the overall outcome, delegation allows you to grant sufficient authority needed by a Delegatee to accomplish specific tasks.
What You Must Delegate to Survive
Have you ever struggled trying to determine which of your duties you should delegate and to whom? First of all, you can’t delegate away your responsibilities.
Leaders are responsible for everything that happens
or fails to happen within their unit.
But you can delegate your authority. The only question that remains is WHAT should you delegate and TO WHOM?
Here’s the SECRET:
If you intend to be successful, assign every assigned duty
to a Direct Report as part of their Job Description.
Leaders have two categories of duties: Assigned and Inherent.
- Assigned duties are duties stated in the Job Description and can come from the Leader
- Inherent duties are generic Leader ONLY duties expected and performed by all Leaders that cannot be reassigned
Since the responsibility for all your duties (both assigned and inherent) still belong to you, delegate each assigned duty to a Direct Report and train them how to perform these duties to standard. This may sound somewhat strange at first. But, if you don’t do this, you’ll quickly become overwhelmed and you’ll lose your flexibility to respond.
The most important Leader ONLY Inherent duties that will consume 90% of your time and energy:
- Traveling and attending meetings you’re required to attend
- Conducting your own internal meetings and following up
- Briefings those you’re required to brief
- Responding to emails, voicemails and other correspondence
- Delegating actions/problems to team members to resolve
- Training members how to successfully complete projects
- Solving problems you must check on and/or resolve
- Extinguishing last minute fires only you can put out
- Conducting interviews, performance reviews, organizing, and building teams
- Checking, inspecting, re-inspecting, visiting, and organizing
- Planning, delegating, setting goals, standards, and priorities
- Supervising, following-up, reprimanding, and promoting
- Counseling, inspiring, motivating, praising, and encouraging
- Consoling, challenging, and coaching
As you consider all these Leader ONLY inherent duties, realize that they’re the most important things you can do. This is why you should delegate all your assigned duties to your Direct Reports.
To be continued: You can learn more about this critical core competency of effectiveness, and how it can help enhance your career, by add this volume from The Effectiveness Guide to your professional library, today!
YOUR GUIDE TO BETTER DELEGATING
Here you’ll learn:
Chapter 2: Important Delegation Concepts
Chapter 3: Phases of the Delegation Process
Chapter 4: Options When Receiving an Assignment
Chapter 5: Negotiating the Details
Chapter 6: Delegating Projects
Chapter 7: What You Must Delegate to Survive
Chapter 8: Tracking all the Moving Parts
Chapter 9: Reasons Projects Fail
Chapter 10: Your Key to Success: Follow up
You now have the chance to enhance your career by learning how to become more effective tomorrow than you are today.
Buy Now! Or take advantage of our Special Offer below.
To SAVE 75%, purchase The Effectiveness Guide, which contains all 10 Volumes, instead of buying each volume separately.
Here’s what you’ll learn:
CHAPTER 1: WHAT MAKES A LEADER EFFECTIVE?
CHAPTER 2: BY BECOMING A BETTER DELEGATOR
CHAPTER 3: BY BECOMING A BETTER PLANNER
CHAPTER 4: BY BECOMING A BETTER ORGANIZER
CHAPTER 5: BY BECOMING A BETTER COMMUNICATOR
CHAPTER 6: BY BECOMING A BETTER PROBLEM SOLVER
CHAPTER 7: BY ENHANCING YOUR AWARENESS
CHAPTER 8: BY BECOMING A BETTER TRAINER
CHAPTER 9: BY ENHANCING YOUR ABILITY TO MOTIVATE
CHAPTER 10: BY ENHANCING YOUR CHARACTER
APPENDIX A: PLAN OF ACTION EXAMPLE
APPENDIX B: REAL WORLD PROBLEM SOLVING EXAMPLE
APPENDIX C: ADVANCE PROBLEM SOLVING WITH VUCA
APPENDIX D: CAREER ADVICE
APPENDIX E: CREATING MISSION AND VISION STATEMENTS
The Effectiveness Guide will be the best investment you’ll ever make in your career.
Also, if you feel this information could help someone else, please take a few moments to let them know. If it turns out to make a difference in their life, they’ll be forever grateful to you – as will I.
Let’s make a difference together – one person at a time!
All the best!
Founder of TheCAREERMaker.com
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The 9 Core Competencies of Effectiveness